Printing, Mailing and Electronic Filing of 1099 Form

When preparing to file your 1099 tax forms, keep in mind that ETAX1099 offers a printing and mailing service, where our dedicated staff members will print each tax form and mail them to each corresponding recipient. If you choose to print and mail each form yourself, be careful when handling the forms. The official Copy A of the 1099 form is able to be scanned. However, the online version of the form that has been printed from the website cannot be scanned.  It is important that each filer NOT print and file the downloaded version of Copy A from the IRS website. There will be a fine imposed to each filer who chooses to file forms that cannot be scanned.

Where should 1099 Forms be mailed?

If you plan on paper filing your returns, there are a number of different addresses according to each state that each return should be mailed to. For Alabama, Massachusetts, Mississippi, Arizona, Florida, Georgia, Kentucky, Arkansas, Connecticut, Delaware, Louisiana, Maine, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Texas, Vermont, Pennsylvania, Rhode Island, Virginia and West Virginia, mail forms to:

Department of the Treasury
Internal Revenue Service
Center
Austin, TX 73301

For those mailing forms in Alaska, California, Tennessee, Utah, Washington, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Oklahoma, Oregon, South Carolina, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, South Dakota, Wisconsin and Wyoming, send forms to:

Department of the Treasury
Internal Revenue Service
Center
Kansas City, MO 64999

For local and state tax departments, contact the necessary department to obtain reporting requirements and more information on where to file. Also, if you are filing a paper 1099 form with the IRS, you must send an Annual Summary and Transmittal of U.S. Information Returns (Form 1096) (https://www.irs.gov/pub/irs-pdf/f1096.pdf) with each type of form as the transmittal document.

1099 tax forms will need to be submitted to the IRS in a flat mailing envelope (not folded). If sending many forms, you can send them in a conveniently sized package. On each package, write your name, number of packages consecutively and place Form 1096 in the first package. Post office regulation requires that package and forms be sent by First-Class Mail. The benefit of e-filing is that you do not need to mail any documents, or even file a 1096. Ordering forms or envelopes will be a thing of the past, not to mention it is more environmentally friendly. When you e-file your forms, you typically count with a later due date, therefore more time to make sure all the information being submitted is accurate. ETAX1099 provides you with a thorough list of deadlines on our Form 1099 Filing Deadlines page.

When submitting documents to the IRS, it’s important to keep copies of the information for at least three years. ETAX1099 keeps your documents online available for download from your desktop or mobile device. ETAX1099 also emails a copy of your return to you, so you’re able to print it any time.

When submitting documents to the IRS, it’s important to keep copies of the information returns that have been filed for up to three years in order to recall any data or any discrepancies that my arrive. If you are attempting to submit 1099 documents, you may be overwhelmed by all the rules and regulations to follow. Let us make filing easier for you. We offer a printing and mailing service to our entire premium clients. Give us a try today!

Form-1099 Filing service starts from $3.25